Food Truck Vendor Agreement

Required for All Food Truck Vendors

Saturday, May 16, 2026, 10am-4pm, Coachman Park, Clearwater, FL

Sharkapalooza 2026 brings together non-profit organizations, artists, musicians, and marine conservationists, with the common goal to raise awareness for the importance of conservation and the role of Sharks in our oceans.

Registration requires vendors to stay the entire days of the festival. Food vendor space is limited and registration will be accepted on a first come, first serve basis as well as based on the event focus of providing a well-rounded menu to attendees. This form will be removed when spaces are full.

The food vendor fee is $50.

*PAYMENT IS REQUIRED AT THE TIME OF REGISTRATION. To make a payment, an invoice will be sent to you via Stripe. Please contact the festival coordinator at Hello@Sharkapalooza.org with any questions.*

Insurance Requirement:

Food vendors must supply the required documents including clearly displayed current fire suppression tags, current food sales certificates, and required to carry a minimum of $1 million in general liability insurance for the day of the event. A Certificate of Insurance (COI) must be provided listing Sharkapalooza Inc, Fuzzy Sharks, and Design Pod LLC as additionally insured. Proof of insurance must be submitted no later than 30 days prior to the event by emailing it to Hello@sharkapalooza.org. Approval as a vendor with the City of Clearwater is a non-negotiable requirement. These documents must be submitted 30 days prior to the event date.

Please have your food prices and menu options neatly displayed at all times.

Food vendors are prohibited from selling the following items:

Alcoholic beverages (unless requested by the event organizers)
Seafood that is not caught locally (All other seafood must be approved by the festival planning committee.)

Food Vendor Set-up:

You will receive a site map with your assigned spot and arrival schedule prior to the event; a festival representative will meet you upon arrival. All tents must be weighted (NO STAKES). Electricity needs MUST BE SPECIFIED on this application or no electricity will be provided.

Each food vendor is required to keep their space and surrounding area clean and remove all trash at the end of the day. No grease or other liquids can be spilled on the grass, so please use a drop cloth or other ground covering if you concerned. Recyclable waste must be deposited in the proper receptacles provided (plastic, aluminum, cardboard). Please read the Green Policy in the form below carefully.

Please contact Hello@Sharkapalooza.org for more information or with questions.

Green Policy:

Sharkapalooza is committed to protecting our oceans — starting right here on land. We understand that food service operations often require certain materials for sanitation and safety. We simply ask that all food vendors make a conscious effort to reduce plastic use wherever possible and choose recycled or eco-friendly alternatives when available.

When feasible, please:

Use compostable, recyclable, or paper-based packaging instead of plastic.
Minimize single-use plastics such as cutlery, straws, lids, and condiment packets.
Choose recycled-content products when plastic is necessary for health code compliance.

To help reduce event waste, single-use plastic water bottles may not be sold or distributed on site. We encourage vendors to offer canned water, boxed water, refill stations, or other sustainable beverage options whenever possible. Guests will be encouraged to bring reusable water bottles and utilize refill stations throughout the event.

Together, we can protect the ocean beyond the shoreline and create an event that reflects our mission of conservation, education, and community impact.

Cancellation Policy:

There will be a $100 cancellation fee for every canceled booking. *All cancellations must be made in writing via email to Hello@Sharkapalooza.org.

30 days or more: If you cancel 30 days or more from the event set up date you will be offered 2 options:

Booth fee refund excluding the processing fees PLUS a $100 administrative fee. Vendor credit may be available for a future Sharkapalooza event and must be redeemed within 18 months from the date of your original application.

8 - 29 Days: If you cancel 8-29 days from the event set up date, no refunds will be offered. Vendor credit may be available for a future Sharkapalooza event and must be redeemed within 18 months from the date of your original application.

7 Days or less: If you cancel 7 days or less from the event set up date, no refunds or credits will be available.

If you book and cancel twice within a calendar year, your fees will be non-refundable, and no credit will be offered for any future events.

Vendor Insurance: Vendors are encouraged to purchase event cancellation insurance to protect their investment in case of unforeseen circumstances.

Event Cancellation Policy:

We will not cancel a show for inclement weather unless informed by state, city or local officials that it will be in the best interest of safety for all.

If an event is canceled by officials, exhibitors will be notified via email and offered event credit towards a future Sharkapalooza event.

All events are rain or shine. No credits or refunds will be issued if the show is affected by forces of nature beyond our control during the event taking place.